Health & Safety Policy

Statement of Intent

This policy statement supplements and complements the more detailed statement issued by the Derbyshire Children and Younger Adults (CAYA) Department issued on the Derbyshire Net for Learning (dnfl).

The Governing Body and Senior Management Team of Walton Holymoorside Primary and Nursery School recognise and accept their responsibilities both under civil and criminal law and also under schemes of delegation for local management of schools. As responsible employers and/or persons in control of premises, the requirements to provide a safe and healthy working environment for all employees is acknowledged.

The school is committed to ensuring that risk assessments are undertaken, control measures implemented and systems of work are constantly monitored and reviewed.

In compliance with the Health and Safety at Work etc Act 1974, this schools Governing Body will ensure so far is reasonably practicable that:

The premises are maintained in a safe condition.

Safe access to and egress from the premises is maintained.

All plant and equipment is safe to use.

Appropriate safe systems of work exist and are maintained.

Sufficient information, instruction, training and supervision are available and provided.

Arrangements exist for safe use, handling and storage of articles and substances at work.

A healthy working environment is maintained including adequate welfare facilities.

In addition to the above commitment, the Governing Body also recognises its obligation to non-employees.  Where it is reasonably foreseeable that pupils, members of the public, contractors etc are or may be affected by the school activities being carried out on or within the school boundaries or otherwise, the Governor Body will make the necessary information, instruction, training and supervision available to ensure the safety of those affected. As an education provider which must set standards by example for its pupils, this commitment is seen as especially important.

Within financial restraints dictated by the County Council, the Governing Body will ensure through the Senior Management Team that adequate resources are set aside from the total budget allocation for the policy statement to be properly implemented.

The Governing Body is committed to this policy and all staff are required to comply as a condition of employment. They are encouraged to assist in the Governing Body’s commitment to the continuous improvement in our health and safety performance.  For the policy to be effectively implemented the school must have the full co-operation of employees and others who use the premises.

Employees are reminded of the own duties:

To take care of their own safety and that of others;

To co-operate with the Governing Body and the Senior Management Team so that they may carry out their own responsibilities successfully.

To comply with all relevant, codes of practice and standards as necessary, and point out any shortcomings in these to management.

Consultation with employees’ representatives will be held as and when appropriate on all matters affecting the health and/or safety of employees concerned.

A copy of this statement has been provided to every member of staff. Copies are also posted on the staff notice-boards. This policy statement and the accompanying organisation and arrangements will be revised as and when necessary.

This policy statement together with the organisational structure and the following arrangements and procedures has been approved by the schools Governing Body.

Name             Mrs Palmer-Coole                           Name        Mrs Helen Frith

Sign                                                                        Sign

Headteacher                                                          Chair of Governors

Date    15-11-17                                                     Date 15-11-17

Responsibilities of Governing Bodies

Governing Bodies are responsible for ensuring that health and safety is maintained within their school.  In order to do this they must ensure that certain key elements are in place within the school.  The responsibilities of Governing Bodies outlined below fall principally into the areas of monitoring of performance, ensuring health and safety matters are adequately resourced and ensuring that those staff who have specific health and safety responsibilities are aware of and undertake those responsibilities.

In particular the Governing Body should ensure that:-

  • The school has a health and safety policy (which can be based on the CAYA policy and guidance) which is implemented within the school and that the effectiveness of this policy is monitored. The Governors should formally approve this policy.
  • Health and safety is effectively managed in the school through appropriate management systems including risk assessments, inspections, communication systems, guidance, review and monitoring.
  • The school considers health and safety as an on-going priority and ensures that health and safety obligations are included in school development plans.
  • Health and safety responsibilities are allocated to appropriate staff within the school’s organisational structure.
  • When decisions on staffing levels are being considered that the health and safety implications of such decisions are fully considered.
  • Adequate resources for health and safety are identified.
  • They seek health and safety advice from CAYA Health and Safety Section as necessary and that this advice is acted upon as far as is reasonably practicable.
  • There is an appropriate forum for discussing health and safety issues, taking decisions and ensuring action is carried out. This could be full Governors’ meetings or a sub‑committee of the Governors where health and safety is a standing agenda item.
  • They receive an annual report on the school’s health and safety performance from the Headteacher to include, for example, the findings of risk assessments, any problems the Headteacher feels need referring to the Governors, accident statistics, any changes in working practice and any budgetary implications (this is not an exhaustive list).
  • They receive on a regular basis any guidance issued by the Authority and take appropriate action as necessary.
  • They review annually the health and safety performance of the school and set targets for achievement for the next year.
  • All the County guidance on school journeys and adventure activities and licensing where appropriate is complied with.


Responsibilities of the Headteacher

The Headteacher is ultimately responsible for the day to day implementation of health and safety in their school.  This includes ensuring there are arrangements in place for the safe use of the school after hours for lettings and other events.

In order to effectively discharge this responsibility, the Headteacher should ensure that:-

  • A school health and safety policy is developed with the Governing Body in line with the CAYA health and safety policy and guidance and that this policy is fully implemented and monitored within their school.
  • The policy is brought to the attention of all employees and is periodically reviewed.
  • His/her knowledge of health and safety issues is kept up to date.
  • Individuals within the school staff are allocated appropriate duties in terms of health and safety management and that these are recorded in the school health and safety policy document.
  • Staff are made aware of the health and safety guidance, and any guidance issued by the CAYA which is relevant to their work.
  • An annual report on health and safety is prepared and presented to the Governors.
  • Inspections of the school are carried out as per CAYA guidance and that appropriate action is taken to deal with the findings of these inspections.
  • The school has a relevant number of people trained to carry out risk assessment.
  • Risk assessments of all significant risks are carried out and that the findings of these risk assessments are communicated to all those who may be affected by the risk.
  • Following risk assessment, an action plan is drawn up to ensure the identified risk reduction measures are followed up.
  • Adequate resources are made available to ensure that the school meets its statutory obligations as far as is reasonably practicable.
  • Staff training needs in terms of health and safety are identified and that staff receive adequate health and safety training where required. This should include ensuring that all staff (including supply, part-time and temporary staff, staff undergoing teaching training and students on work experience) receive as a basic minimum induction training on their first day in school.
  • An appropriate hazard reporting system is set up and that there is a follow-up procedure to ensure actions have been taken.
  • All equipment (both personal protective equipment and general equipment, e.g. tools, goggles, gloves, ladders etc) required to ensure health and safety, is provided and is suitable for the task for which it is intended and that it can be adequately and safely stored.
  • Systems exist to ensure equipment is checked and where it is found to be faulty that it is taken out of use until repaired/disposed of.
  • Safe systems of work are adopted and are documented.
  • All goods purchased comply with the relevant safety standards and where there are health and safety implications for their use that these are considered prior to purchase and appropriate systems of work and risk assessments are put in place.
  • Appropriate emergency procedures, e.g. fire drills, fire alarm testing, etc, are carried out in accordance with CAYA guidance and that the results are recorded and where appropriate acted upon.
  • Where contractors are appointed to work on the site that all appropriate health and safety documents (e.g. safety policy/risk assessments) have been seen by the school. That all risks presented by the contractor’s work have been assessed and appropriate controls put into place and that the contractor has been made aware of any risks that there may be to their health and safety from working on the site.
  • That there are systems in place to ensure that all necessary permits to work are completed for work by contractors.
  • All parts of the premises and plant that the Governors are responsible for the repair and/or purchase of are regularly inspected and maintained in safe order. That any unsafe items which are the responsibility of the Authority are reported to them in the appropriate form.
  • Where a situation presents an imminent risk of serious personal injury that action is taken to minimise that risk as far as is reasonably practicable irrespective of who is ultimately responsible for dealing with it under the LMS scheme.
  • Appropriate first aid provision is ensured and maintained.
  • Where the premises are used or let after hours that all appropriate health and safety considerations e.g. access, lighting, emergency escapes, access to a phone, access to first aid facilities, have been considered and the necessary actions have been put in place. That all the necessary insurance is in place and that a lettings agreement has been signed.
  • Any health and safety guidance received from CAYA is made available to the Governing Body so that appropriate action may be taken as necessary.
  • There is appropriate liaison and consultation with Trade Union representatives


School health and safety co-ordinator/ Caretaker

The school health and safety co-ordinator has the following responsibilities:

To co-ordinate and manage the annual risk assessment process for the school.

To co-ordinate the general workplace inspections and performance monitoring process.

To make provision for the inspection and maintenance of work equipment throughout the school.

To manage the keeping of all health and safety records including management of the building fabric and building services in liaison with County Property division and other contractors.

To advise the Headteacher of situations or activities which are potentially hazardous to the health and safety of staff, pupils and visitors.

To ensure that staff are adequately instructed in safety and welfare matters about their specific work place and the school generally.

Carry out any other functions devolved to them by the Headteacher or Governing Body.

Teaching/non-teaching staff holding positions of special responsibility

This includes Deputy Headteachers, Curriculum Co-ordinators, Technicians and Caretakers they have the following responsibilities:

Apply the school’s health and safety policy or relevant CAYA department health and safety guidance to their own department or area of work and to be directly responsible to the Headteacher for the application of the health and safety procedures and arrangements.

Carry out regular health and safety risk assessments of the activities for which they are responsible.

Ensure that all staff under their control are familiar with the health and safety code of practice, if issued, for their area of work.

Resolve health, safety and welfare problems members of staff refer to them, or refer to the Headteacher any problems to which they cannot achieve a satisfactory solution within the resources available to them.

Carry out regular inspections of their areas of responsibility to ensure that equipment, furniture and activities are safe and record these inspections where required.

Ensure so far as is reasonably practicable, provision of sufficient information, instruction, training and supervision to enable other employees and pupils to avoid hazards and contribute positively to their own heath and safety.

Investigate accidents that occur within their areas of responsibility.

Prepare an annual report for the head teacher on the health and safety performance of their department or area of responsibility.

Class teachers

Class teachers are expected to:

Exercise effective supervision of their pupils, to know the procedures for fire, first aid and other emergencies and to carry them out.

Follow particular health and safety measures to be adopted in their own teaching areas as laid down in the relevant guidance, if issued and to ensure that they are applied.

Point out any shortcomings in health and safety arrangements relevant to their area of work.

Give clear oral and written instructions and warnings to pupils when necessary.

Follow safe working procedures, be aware of all risk assessments and appropriate control measure relevant to there area of work and teaching.

Require the use of protective clothing and guards where necessary.

Make recommendations to their Headteacher or Head of Department on health and safety equipment and on additions or necessary improvements to plant, tools, equipment or machinery.

Integrate all relevant aspects of safety into the teaching process and, where necessary, give special lessons on health and safety in line with National Curriculum requirements for safety education.

Avoid introducing personal items of equipment (electrical or mechanical) into the school without prior permission.

Report all accidents, defects and dangerous occurrences to their Head of Department.

Set a good personal example.

All Employees

All employees have health and safety responsibilities as outlined by the Health and Safety at Work etc Act 1974 and the Management of Health and Safety at Work Regulations 1999.

The health and safety responsibilities of employees are as follows.  Whilst at work all employees will:-

  • Make themselves familiar with and conform to the schools/department health and safety policy.
  • Be aware of and comply with all schools/department health and safety guidance and instructions, safe systems of work and risk assessments, including control measures relevant to their area of work.
  • Point out any shortcomings in the schools/department arrangements for health and safety (guidance, instruction, safe systems of work and risk assessments) to their Section Head or Headteacher as appropriate.
  • Report all hazards and incidents occurring during the course of their work to their line manager. In addition to this, where the hazard is such that it represents an imminent risk of serious injury, the employee must take all steps within their control to make the situation safe.
  • Use appropriate safety equipment and personal protective equipment/clothing which is provided by the employer and ensure that it is used by persons under their charge where appropriate.
  • Co-operate with management in any situation related to health and safety, for example, the introduction of new procedures, initiatives or requirements.
  • Co-operate with any investigations related to health and safety, e.g. accident investigations.
  • Ensure that all persons for whom they have responsibility obey safety rules and safe systems of work.
  • Not use equipment which they have not been trained to use.
  • Take reasonable care for their own health and safety and that of other persons who may be affected by their acts or omissions.
  • Report all accidents however minor or near misses.
  • Not intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety and welfare.

School Health and Safety Representatives

The Governing Body recognises the role of Health and Safety Representatives appointed by a recognised trade union. Health and Safety Representatives will be allowed to investigate accidents and potential hazards, pursue employee complains and carry out school inspections within directed time but, wherever practicable, outside teaching hours.  They will also be consulted on health and safety matters affecting all staff.

They are also entitled to certain information, e.g. about accidents and to paid time

Off to train for and carry out their health and safety functions. However, they are not part of the management structure and do not carry out duties on behalf of the Head teacher or Governing Body.

The School staff have the right not to choose a trade Union representative as their Safety representative and therefore have elected Mr Keith Collins, The School Caretaker as the school safety representative. As safety representative he will be accorded all cooperation and assistance in the pursuance of his responsibilities and receive copies of all minutes of the Safeguarding Committee and FGB minutes.


Pupils, allowing for their age and aptitude, are expected to:

Exercise personal responsibility for the health and safety of themselves and others.

Observe standards of dress consistent with safety and/ or hygiene.

Observe all the health and safety rules of the school and in particular the instructions of staff given in an emergency.

Use and not wilfully misuse, neglect or interfere with things provided for their health and safety.

Arrangements for Health and Safety

This is perhaps the most important part of the Health and Safety Policy.  In effect it can be described as a list of rules which we expect to be followed by staff.

Accident/Incident Reporting and Investigation

All accidents and incidents in Walton Holymoorside Primary and Nursery School   will be reported and recorded in line with the Local Authority accident reporting guidance.  The Headteacher or in his/her absence the Deputy Headteacher is responsible for ensuring reporting procedures are carried out and for completing the necessary forms in the case of reportable accidents. The School Secretary in the first instance or other available member of staff will telephone the emergency services as required. In the case of minor accidents to employees, pupils and non-employees, the nearest available member of staff will complete the accident form which is kept in the Staff Room which will be retained in school for the required number of years. The Headteacher will monitor accident records each half term for trends in type or site and take appropriate action. The Governors will monitor accident reports as part of their twice yearly inspections.

Minor accidents will be recorded in the school accident log which is located in the staff room. Accidents will be logged by the member of staff who deals with the accident.

More Serious Accidents requiring a parent to pick up a child and subsequent doctor or hospital visit will be written in the accident book and a detailed incident report will be filled in, as soon as practicably possible. These accidents will always be brought to the attention of the Headteacher or their representative and thoroughly investigated.

Administration of Medicines

At Walton Holymoorside Primary and Nursery School we administer vital medicines to enable a child to continue their education. Medicines are administered strictly in line with the school and LA Administration of Medicine Policy. (In school office)

Medicines will be kept in the School Office fridge except asthma inhalers which may be kept by the child or teacher as the parent/carer instructs.

Asbestos (not applicable)

There is no asbestos within our school (see asbestos survey in red box)


Arrangements for communication between management and staff regarding health and safety issues, e.g. defect reporting, health and safety bulletins, etc.

At Walton Holymoorside Primary and Nursery School, health and safety information is posted on the staff noticeboard or via memos or staff meeting minutes which are displayed.

Consultation with Staff

Arrangements for consultation with staff, e.g. safeguarding committee, inclusion of health and safety on the agenda of staff meetings, etc, including consultation with union elected health and safety representatives.

At Walton Holymoorside Primary and Nursery School, health and safety is a standing item on all staff meeting agendas, under ‘Safeguarding’. Any issues raised are discussed at Governors’ Safeguarding Committee meetings which take place at least 3 times a year and are reported to FGB.


Arrangements for contractors – At Walton Holymoorside Primary and Nursery School we ensure that all contactors undertaking work on our site are competent, adequately insured, and are able to carry out their activities in a way which poses no threat of injury to anybody in the vicinity including pupils, staff, visitors or to a lesser extent, trespassers. Almost all work is carried out by DCC Property Services and is therefore guaranteed by them. On rare occasions when another contractor is used for best value, the Headteacher or representative will ensure that the work is consistent with the above.

The Governors’ will always be involved in any approval of works carried out by non-DCC employees.


COSHH assessments will be carried out by the School Safety Representative at the instruction of and under the supervision of the Headteacher.

The School Safety Representative will inform cleaning staff of any issues raised in COSHH assessments and action to be taken reporting any training required to the Headteacher.

The Headteacher will inform other members of staff of any issues raised in COSHH assessments and action to be taken.

The Headteacher will arrange any necessary training for any member of staff and keep a record of this training in the School Office.

The Headteacher will review all COSHH assessments annually with the school safety representative.

The Safeguarding Committee will review and monitor the implementation of the COSHH regulations as required.

Curriculum Areas

In a primary school the majority of curriculum areas are very low risk and do not require additional control measures.

Arrangements are in place for controlling the risk in specific curriculum areas:

  • Design and Technology
  • Science
  • Physical Education
  • Art

Specific Risk Assessments are completed for curriculum areas where additional risks are identified. Staff are aware of these assessments. Risk assessments are stored in the Risk Assessment File and reviewed as necessary.

PE equipment

PE equipment will be checked annually by DCC Property Services contractor and a log kept in the servicing file. Teachers using equipment for lessons will instruct / train pupils in safe use and handling. Teachers will ensure that jewellery (except stud earrings- which will be taped) will be removed for PE lessons.

Disaster Plans

The school has a Critical Incident Management Plan which is reviewed annually and communicated to all staff. Within the plan roles and responsibilities are clearly identified. Copies are kept in the school office, Headteacher’s office and offsite. Security Risk Assessments will be carried out annually. They will be reviewed by the Headteacher and the Headteacher will be responsible for ensuring that action is taken on the findings of the Risk Assessments within the agreed timescale, for informing staff of the results and for arranging any necessary training.

The School Safety Representative will be responsible for informing cleaning staff of the results of Risk Assessments and any action to be taken.

The Safeguarding Committee will be responsible for monitoring and reviewing the Critical incident plan and security Risk Assessment.

Display Screen Equipment

Arrangements for the safe use of Display Screen Equipment (DSE).  Display Screen Equipment (DSE) is the legal term for visual display equipment such as word processors, personal computers etc. The Headteacher is responsible for checking that all staff are aware that any issues should be reported.

Using a computer is not generally thought of as being one of the most hazardous activities to engage in.  Yet health and safety risks do exist for both adults and children.  Computers should not be seen as toys but as items of electrical equipment to be treated with respect.

Educational School Visits

Arrangements for managing educational visits and carrying out associated risk assessments.

Educational visits are a potential source of hazard and therefore stringent management systems are put in place to ensure no staff and pupils are put at risk.

At Walton Holymoorside Primary and Nursery School we have a named Educational Visits Coordinator who is responsible for checking that all visits are planned and risk assessed following the LA guidelines. The Headteacher will approve all visits using the EVOLVE system. Residential visits are always approved by the FGB. A copy of the EVOLVE planning is retained in the school office. On every visit there will be a qualified First Aider who is named, as the person responsible.


At Walton Holymoorside Primary and Nursery School arrangements for controlling and monitoring the environment, e.g. temperature, humidity, noise, dust (particularly in CDT areas), lighting, ventilation, etc.  is the responsibility of the Caretaker/Health and Safety Representative. Any issues will be brought to the attention of the Headteacher and discussed at Safeguarding Committee.


The Headteacher, and in the Headteacher’s absence the Deputy Headteacher, has overall responsibility for evacuation procedures

The Senior School Clerk is responsible for calling the emergency services. In that person’s absence an available member of staff will be nominated to call the emergency services and all staff must know the procedure for this. There is a telephone in the School Office, the Head’s Office, in the Junior and Infants corridor, Nursery and in the Cook’s Office (during catering hours).

Escape routes and instructions are displayed in each classroom, the Hall, the Foyer, Staff Room and kitchen. All staff must keep escape routes free from obstruction and flammable materials at all times.

Fire drills are carried out once per term at different times of the day. In addition,

lunchtime fire drills will be carried out on occasion. It is the responsibility of the Headteacher to ensure that these are carried out, to vary the routes used and to record them on record sheets kept in the Red Box.

The School Admin Clerk will take the visitors book and any other registers temporarily held in the School Office to the Assembly Points and distribute them to class teachers. In the absence of the School Admin Clerk, the School Safety Representative will undertake this duty. The visitor’s book will be checked at the assembly points.

Class teachers will be responsible for all persons in their charge and will check their register at their Assembly point.

It is the responsibility of the Headteacher/ Senior Clerk and staff in charge of particular persons visiting the school e.g. parent helpers, contractors, peripatetic teachers or supply teachers to ensure those persons are made aware of emergency procedures. It is the responsibility of the Senior Clerk to ensure all visitors sign in and obtain a badge.

The Headteacher is responsible for ensuring that at School public events such as concerts and fetes the organisers have included fire & evacuation procedures in their planning and that emergency procedures are drawn to the attention of the members of the public attending.

RE-ENTRY INTO THE BUILDING AFTER EVACUATION IS STRICTLY FORBIDDEN until the H&S Safety Representative/Fire Brigade indicates it is safe to do so.

Community user group leaders have been advised of this provision and of the requirement to hold regular fire drills and advise their members of emergency procedures. The Senior Clerk will advise all new user groups and will send reminders annually in September.

The School Safety Representative / Caretaker will: ­

  • Test each fire alarm point weekly at a fixed time and day, in rotation and in sequence, one per week and record the same in the log book in the School Office.
  • Ensure that all smoke alarms are tested 6 monthly by DCC contractor and record the same in the logbook in the School Office.
  • Record an annual check of fire fighting equipment and emergency lighting by DCC /contractors in the logbook in the School Office.
  • The Headteacher or representative will be responsible for checking that these procedures are carried out.

The Headteacher will arrange training from the DCC Fire Safety Officer for all staff annually and will discuss Fire & Evacuation procedures at a staff meeting at least twice per year.

  1. The same evacuation procedures apply to all instances where evacuation is necessary e.g. gas leak, bomb threat.

The school and its grounds are no-smoking areas

First Aid

All staff teaching and non-teaching are trained in Emergency First Aid – every 3 years (although this may not include some part –time/ temporary staff) Midday Supervisors are trained in Emergency First Aid every three years. Early Years Staff have Paediatric First Aid training, renewed every 2 years. Record of training is recorded in the School Safeguarding File.

First Aid boxes are marked with a white cross on a green background. First Aid boxes are located at central points throughout school and clearly marked with a sign above them. Portable First Aid kits are taken out on the playground at lunchtimes and on school visits.

If an ambulance is required the Senior School Clerk or Admin Clerk will telephone the emergency services. However, any member of staff may be required to do this and everyone is aware of the procedure.

First Aid boxes will be checked each half-term by the Admin Clerk to ensure contents are in place. It is the responsibility of all staff to inform the Admin Clerk if new contents are required before the check. Additional first aid stock will be kept in the school office.

The Cook in Charge will be responsible for checking the contents of the First Aid Box in the kitchen.

Contents of First Aid Boxes

New boxes were purchased in October 2014 which comply with regulations-

  • assorted sterile dressings (25)
  • triangular bandages S M L(9)
  • safety pins S M L (42)
  • eye-pad sterile dressing S M L(9)
  • sterile adhesive dressings-plasters S M L (200)
  • saline cleansing wipes  S M L (90)
  • adhesive tape S M L (3)
  • nitrile disposable gloves S M L (27)
  • finger sterile dressing S M L (9)
  • resuscitation face shield S M L (4)
  • emergency foil blanket S M L (6)
  • eye-wash –travel only (1)
  • hydrogel burn dressing S M L (5)
  • tough cut shears S M L (3)
  • conforming bandage  S M L (6)

The Admin Clerk will re-order supplies as necessary

Epi-Pen training will be provided for all staff in the autumn term annually. Details of children at risk are in the staff room in clearly labelled boxes. These are sent home at the end of each term. It is the responsibility of the Parents/Carers to return them and to check they are in date.

First Aid kits (portable) are always taken on any visit or trip out of school. The contents are checked beforehand to ensure adequate supplies. It is the responsibility of the visit leader to ensure that the kit is complete.

On every visit an appointed or named person will be put in charge of first aid.

Records of persons with current First Aid Certificate will also be kept in the school office.

The Headteacher is responsible for ensuring procedures are followed.


At Walton Holymoorside Primary and Nursery School it is the responsibility of the Health and Safety Representative/ Caretaker to ensure that all items in school are stored safely and good –housekeeping practices are adhered to. Also, that all exit-egress routes are checked daily. Any issues should be brought to the attention of the Headteacher.

Cleaning is carried out in accordance with the contract between school and DCC Property Services and training in all aspects of health and safety is provided and monitored by them. The caretaker is responsible for ensuring the cleaning staff follow procedures.

The Caretakers cupboards and stores should be kept locked at all times.

Inspection of the Premises including Playgrounds

Formal inspection of the premises will take place twice yearly by a minimum of one representative of the Safeguarding Committee, the Headteacher and the School Safety Representative/Caretaker. Other specialists may be in attendance as required.

Results of the inspection will be reported at the next Safeguarding Committee and actions to reduce risk or improve the premises decided. Any subsequent work will be ordered through DCC property service with the approval of FGB where appropriate.

The Headteacher is responsible for ensuring inspections are carried out and findings are acted upon.

Lone Working

People who work alone face the same hazards in their daily work as other workers.  However, for lone workers the degree of risk of harm is often greater than for other workers.  It is therefore essential that the risk of lone working is taken into account when risk assessments are carried out.  If the risk assessment shows that it is not possible for the work to be done safely by a lone worker, then other arrangements will be put in place.

Lone workers can face hazards such as accidents or emergencies arising out of the work and lack of first aid equipment; fire; inadequate provision of rest, hygiene, and welfare facilities; and violence from members of the public.

Wherever possible, we avoid a situation where it is necessary to work alone, however where this cannot be avoided a Lone –Working Risk Assessment is in place with control measures to minimise the risks involved.

Manual Handling

At  Walton Holymoorside Primary and Nursery School  we follow ‘The Manual Handling Regulations’ establishing a clear hierarchy of measures for dealing with risk from manual handling, these are:

  • Avoid hazardous manual handling operations so far as is reasonably practicable;
  • Assess any hazardous manual handling operations that cannot be avoided; and
  • Reduce the risk of injury so far as is reasonably practicable.

At Walton Holymoorside Primary and Nursery School we expect any manual handling operation that involves a risk of injury to be avoided and another solution sought. If this is not possible a risk-assessment must be carried out by the Headteacher and School Safety Representative/Caretaker.

A copy of the LA policy on ‘Manual Handling’ will be available from the school office.


Procedures for the storage and maintenance of any portable hand tools follow LA guidelines with regard to storage and testing. The Caretaker has responsibility for checking procedures are followed.

Portable electrical equipment is tested annually by a DCC Property Services contractor and a record is kept in the servicing file. Visual checks are carried out regularly by all staff and any issues brought the attention of the Headteacher. Faulty equipment will be clearly labelled OUT OF ORDER and repair or disposal arranged.

The Headteacher is responsible for ensuring equipment is checked in accordance with this policy

Monitoring /Auditing

A health and safety audit is completed annually by the Headteacher in conjunction with the Health and Safety Representative and presented to The Safeguarding Committee in the Autumn term. An action plan is written to address any issues and this is monitored by the Safeguarding Committee and reported at the FGB.

Records of the testing and inspection of equipment and maintenance work carried are maintained as part of our health and safety management system documentation.

All records are filed in the DCC Servicing Log/file or the Fire Risk Management File which are stored in the Red Box.

The following is a list of the equipment and practices for which we keep records.

  • Fire-Fighting Equipment
  • Electrical Equipment and Machinery
  • Fire Alarms
  • Ladders and Stepladders
  • Evacuation and Practice Drills
  • PE Equipment
  • Mechanical Machinery
  • Lifts
  • Boiler
  • Gas soundness
  • Fixed Electrical Systems

The following Health and Safety Management Plan Monitoring Schedule, provides a structure example already used by Derbyshire Schools.

Health and Safety Plan Monitoring Schedule

Annual Checks

Item Check By Comments
Risk Assessments Headteacher /staff  
Policy and Management Plan Govs Safeguarding  
Review of Procedures Headteacher  
Manual Handling H&S Rep  
Accident Reports Govs Safeguarding  
Cleaning Staff Procedures H&S Rep  
Record Fire Appliance Test Headteacher  
Record PE Equipment Check Headteacher  
Check Completion of PAT Testing Senior Clerk  
Whole Staff Training- Refreshers Headteacher  
Non Accidental Injury Reports Headteacher  
Gas soundness and boiler Senior Clerk  

Weekly Checks

Item Check By Comments
Playground, Walls, Fences, Gates and Seats Caretaker  
Fire Alarm Tests Caretaker  
Accident Book Headteacher  

Daily Checks (by observation, discussion etc)                                                                                                                                                    

Item Check By Comments
Physical Intervention All staff  
PE Safety All staff  
Lettings (Safety) Senior Clerk  
Communication of Health and Safety concerns to all staff Headteacher  
Playground safety Caretaker  

Termly Checks 

Item Check By Comments
Health and Safety Report by Headteacher at Governors’ meetings Headteacher  
Premises Inspection HT/Govs/Caretaker 2 x yearly
Fire Log Caretaker  
Accident Reports Headteacher  
Fire Evacuation Headteacher  
Visual Check of Electrical Equipment Caretaker  
Premises Security Caretaker  
First Aid Kits Admin Clerk  

One off Activities

Any activities beyond the normal school routine will be fully risk assessed and the Headteacher will be required to approve the activity.

Out of School Activities

Any activities that take place beyond the school follow the procedures for Educational Trips and Visits. (see above) Clubs and after-school activities are required to follow all the procedures out-lined in this policy. If any additional hazards are identified then a risk assessment will be completed by the member of staff or adult leading the activity. Risk Assessments will be reviewed by the Headteacher.

Personal Protective Equipment

In a Primary School there are few occasions when PPE is required.

  • Goggles-Occasionally the curriculum will require the use of goggles, when using hand tools. The teacher will be responsible for ensuring the correct equipment is provided and in good-working order.
  • Disposable Aprons and Gloves-These are used when required as part of Emergency First Aid and all staff who are trained in First Aid will be trained to use these appropriately.


Arrangements for the use of premises outside normal working hours, e.g. entertainment licence, what information should be passed to groups who use the premises.

It is the responsibility of the Senior Clerk/ Headteacher to ensure any groups using the school premises are aware of the Health and Safety Policy and agree to adhere to the procedures within it.

All lettings will be subject to agreement by the FGB and the Headteacher.

Playground Safety

A minimum of 2 staff are on duty, in each playground, at morning break.

Lunchtime is supervised by 10 Midday Supervisors who are assigned to different areas, depending on need, by the Senior–Midday Supervisor. Midday supervisors carry portable First Aid kits on the playground. These arrangements are regularly reviewed with the Headteacher.

The school has a range of playground equipment including 2 trim –trails a climbing wall and a play boat. These were installed in accordance with national Health and Safety regulations, by an accredited supplier and are checked annually by DCC property services for defects.

Visual checks are carried out daily by the Caretaker and staff on duty and any issues are reported to the Headteacher. Accidents involving playground equipment are recorded in the accident book and monitored by the Headteacher.

Risk assessments are in place and communicated to all staff for the playground equipment and the climbing wall.

Risk Assessments

At Walton Holymoorside Primary and Nursery School we use the Risk Assessments provided by DCC Health and Safety department, to put in place control measures for activities and systems where an element of risk has been identified.

Risk assessments are stored in a Risk Assessment File. The file is located in the Staff Room with a copy in the school office. Staff are made aware of procedures at induction. New risk assessments are put in place as required.

Road Safety

Walton Holymoorside Primary and Nursery School has a Road-Safety/Turning Circle Policy which outlines how traffic will be controlled at the start and end of the school day. The policy is on the school website and is communicated to the parents of all new pupils. Road Safety is an on-going concern for the school, despite extensive control measures in place. The policy is continually under review and the school liaises regularly with DCC, parish Council and the Police.

The Headteacher and FGB are responsible for implementation and policy review.


Security arrangements are in place to prevent unauthorised access to the building during the school day.

  • The main entrance is clearly sign-posted and visitors are required to sign in on entry and exit and wear a badge.
  • Parents and Carers are informed that they should not enter the school except by the main entrance during the school day.
  • At the start and end of the day parents are allowed to enter via the classrooms but a member of staff is on duty in every classroom and in Key Stage 1 on the main entrance door.
  • All entrance doors are closed during the school day and cannot be opened from the outside. If a door is open for access, a teacher will be responsible for monitoring the door.
  • Children are trained to know they may not open the door.
  • All staff are vigilant at breaktimes and will challenge any adults who enter the site.

Security of the school and site beyond school hours is the responsibility of the Caretaker.

  • The school has an alarm system which is tested and serviced regularly.
  • The alarm system is always set when the building is empty
  • All windows and doors are checked.
  • All gates are locked at night and in the school holidays.
  • The external lighting is checked regularly.
  • A dedicated person who is trained, is in charge of locking up after clubs or lettings.

Site Access

The school is open to vehicles during the school day via the turning circle. Parents are informed about the rules for parking on the turning circle and a speed limit is in operation. The Headteacher and FGB are responsible for ensuring that vehicles adhere to Turning Circle Policy.

Stress Management

The Governors, Headteacher and Senior leaders of Walton Holymoorside Primary and Nursery School are keenly aware of the effects stress can have on the school.  We understand that it leads to impaired performance of individuals, increased sickness absence, early retirement and higher turnover of staff.

We are aware of the real extent of stress-related problems and that these are often hidden because very few people are prepared to admit they are suffering from stress or to seek help for it.  Few people who have not experienced the depression, anxiety and despair which often accompanies stress, fully appreciate the effect it can have on people’s lives.

Walton Holymoorside Primary and Nursery School has adopted the LA ‘Management of Stress Policy’ and follows the guidelines and procedures within it.

The Headteacher will be responsible for informing the Governors of any potential issues and putting in place measures to deal with them.


The Headteacher will be responsible for all Health and Safety matters in Walton Holymoorside Primary and Nursery School and for ensuring that all staff are adequately trained to fulfil their individual responsibilities within this policy.

Records of training will be logged in the school safeguarding file.

  • Risk assessment updates and School Visits (EVOLVE) annually
  • Fire evacuation and safety (annually)
  • Emergency First Aid (3 yearly)
  • Health and Safety updates (as required)

Violence at Work

Walton Holymoorside Primary and Nursery School Schools, is aware of its duties towards staff, and the procedures for preventing and dealing with violence.  School is aware that staff fears of violence can create a situation where their own uncertainty may make violence more likely and can result in unacceptable levels of stress.

All staff are made aware of personal safety procedures and should follow them. Staff know who to call in a difficult situation and procedures are in place to ensure that a member of staff is never put in a dangerous situation without appropriate back-up.

See also:

  • Lone working Policy
  • Staff Code of Conduct
  • Staff Handbook
  • Managing Allegations Policy

Welfare Facilities

At Walton Holymoorside Primary and Nursery School arrangements for the provision and maintenance of welfare facilities, e.g. toilets, washing facilities, provision of drinking water and other facilities for staff, are the responsibility of the Headteacher. Any issues will be brought to the Headteacher’s attention and followed up.

Waste Management

Arrangements for managing waste are the responsibility of the Caretaker. At Walton Holymoorside Primary and Nursery School waste bins are emptied every day by the caretaker or cleaning staff and all waste disposed of following the correct procedures. Items for recycling are separated as appropriate.

Waste bins are stored at the correct distance from the school in enclosed/ fenced areas and padlocked to prevent unauthorised access.

Wildlife Areas

Arrangements for managing and using school wildlife areas and gardens, e.g. staff-pupil ratios, provision of adequate fencing, selection of plants, etc.

Walton Holymoorside Primary and Nursery School has an enclosed, locked wildlife area with a pond. The area is clearly signposted DANGER-POND and children are not allowed access unless accompanied by and adult. Safety procedures contained in the Risk Assessment are followed when staff use the pond and wildlife area.

Working at Heights

Working at height presents a real risk and staff are instructed never to climb/stand on chairs or tables. Steps are provided for display construction and should be following the safety guidelines. Ladders and steps are checked annually and any issues should be reported to Headteacher or Health and Safety Representative.

At Walton Holymoorside Primary and Nursery School we aim to give Health and Safety the highest priority in every aspect of school life and thus ensure, as far as practicably possible, the safety and welfare of every permanent and visiting member of the school community.

Policy written:    October 2014

Policy approved: 22nd October  2014

Policy review:    15th November 2017